registration policies, code of conduct, AND EVENT DISCLAIMERS
NOTE REGARDING OUR POLICIES
JAHC is hosted by the National Center for Homeopathy (NCH). Founded in 1974, NCH is a 501(c)3 non-profit organization dedicated to strengthening the homeopathy community by providing resources and connecting people with charitable projects and events that advance the use and practice of homeopathy.
JAHC is a non-profit, charitable event. The presenters generously donate their time and expertise to increase awareness, deepen your knowledge and improve lives. Volunteers make up the majority of the planning committee and onsite staff. While we do not make a profit, we look forward to serving the community through high-quality educational events and resources for years to come. Thank you to JAHC sponsors, volunteers, speakers, exhibitors, and donors for making this event possible.
JAHC PAYMENT POLICY
Payment for registration must be made online by credit or debit card. Payment by check, money order and wire transfers are not accepted for individual registrations. Registration will not be final until payment is received in full.
At The Door & Late REGISTRATIONS
Attendees should plan to register no later than Monday, April 15, 2024. At the door pricing may take effect as early as 12:00am ET on Tuesday, April 16, 2024. Please note that if you register for the event after Monday, April 15, 2024 it can take approximately 48-hours to setup your access to the vFairs platform. Late registrants will be provided access to the recordings of any missed events approximately one week after the conclusion of the live event.
JAHC RECORDINGS
JAHC educational sessions will be recorded (there may be a few exceptions). Access to the recordings is free for registered attendees that have paid for a ticket that includes the educational sessions. 3-Day ticket holders will have access to the complete recordings package, while 1-Day ticket holders will have access to the Friday recordings package. The full recordings package will be available on the vFairs platform for 30 days after the event. After 30 days, recordings will be relocated to the JAHC.info website video portal for extended access (available through December 31, 2024). Please note that some speakers may choose to opt out from allowing their video to be included in the extended access web portal. ACCESS TO THE JAHC 2024 RECORDINGS WILL EXPIRE AFTER DECEMBER 31, 2024.
CANCELLATIONS AND REFUND POLICY
IN-PERSON TICKETS: Due to the hybrid nature of this conference, only partial refunds will be issued on a case-by-case basis upon request. In-person ticket holders unable to attend in Reston, VA, will have their ticket transferred from an in-person event ticket to a virtual event ticket with access to the live-streaming event and recordings. For anyone that missed the live-streamed event, presentations and supplemental materials will be posted on our event platform within a week after the live event. Only the price difference between the tickets (in-person vs virtual) will be refunded, less a $25.00 processing fee. Requests for partial refunds due to ticket adjustments from in-person to virtual, must be submitted in writing (via email) to [email protected] no later than April 1, 2024. After April 1, 2024 in-person ticket holders may still attend virtually, but partial refunds will not be processed. NCH RESERVES THE RIGHT TO PROCESS ALL PARTIAL REFUNDS RECEIVED BY APRIL 1, 2024 AFTER THE CONCLUSION OF THE EVENT.
VIRTUAL TICKETS: Due to the virtual nature of this conference, no refunds will be issued. All presentations and supplemental materials will be posted on our event platform for you to access within a week after the live-streaming event should you not be able to participate during the live event April 19 – 21, 2024.
UNUSED COUPON CODES: There is not a way to apply a coupon code after a registration has already been submitted and paid in full. As a non-profit charity, we avoid the additional costs of processing partial refunds and ask that the attendee forfeit the value of the unused coupon. The value of a coupon code is not transferrable to any other event, product or NCH Membership.
TICKET TYPE SWITCHES: We’ve outsourced the management of JAHC registration to the company vFairs. We must work within the limitations of their current platform/software. Their site does not have the advanced ability to switch or upgrade a registration ticket and charge a difference. The registered attendee would need to request a cancellation and refund of their original registration, be manually deleted from the platform by a NCH team member and then re-register themselves for the event at the current rate. The way their software works, once the ticket price goes up we do not have the ability to offer an earlier price. We understand this is not ideal, but it is the policy for JAHC 2024.
ADA STATEMENT
In compliance with ADA regulations, the JAHC will make all reasonable efforts to ensure that pre-registered individuals with disabilities are given equal opportunity to participate in the program offered by the JAHC upon request. Please indicate what your needs are at the time of registration. We cannot ensure the availability of appropriate accommodations without prior notification.
NAME BADGES
All in-person event registrants will be provided a name badge for use during the event. After checking in, your name badge serves as your “ticket” into the event. For security purposes, you will be required to wear your name badge at all times in the JAHC meeting space, including the exhibit hall. Individuals without a visible name badge will not be permitted.
YOUR FAMILY & FRIENDS
Everyone present at the event area is required to be a registered attendee. For friends or family members that plan to accompany you at the event, we offer an Exhibit Hall Only Pass which would give them access to all of the JAHC areas with the exception of the educational session rooms. See the registration page for pricing and to register a friend or family member.
PHOTOGRAPHY & VIDEOGRAPHY POLICY
NCH will retain ownership of the recordings of the event in its entirety with the absolute and unqualified right and permission to use, reproduce, digitize, store, and distribute, whether in electronic, hard copy, video, audio or any other media format.
IMPORTANT: THERE SHALL BE NO UNAUTHORIZED RECORDING OR REPRODUCTION OF ANY EDUCATIONAL SESSION OR MEETING. ATTENDEES USING MOBILE RECORDING DEVICES DURING SESSIONS AND/OR MEETINGS IS STRICTLY PROHIBITED.
SCHEDULE IS SUBJECT TO CHANGE
Please note that while NCH fully intends to provide the JAHC program as planned and advertised, the schedule is subject to change without prior notice. Attendees are not guaranteed to see any particular presenter on the day(s) of the live event. If a speaker becomes unexpectantly unavailable we will do our best to offer a recording of the planned session at a future time at no additional cost.
NCH MAILING LIST
By registering for events hosted by the National Center for Homeopathy (NCH) you acknowledge that you are subscribing to the National Center for Homeopathy mailing list (email and paper mail). NCH may contact you regarding other NCH related projects, programs, events, membership, and fundraiser activities.
PRESENTATIONS NOT TO BE CONSTRUED AS MEDICAL ADVICE
The information presented at JAHC is for educational purposes only and not intended to diagnose or treat a disease. The opinions expressed by speakers, moderators and attendees are part of the educational experience and do not necessarily represent the position of the National Center for Homeopathy. It is fully the listener’s choice whether or not to take advantage of the information presented. In order to treat or diagnose disease, NCH recommends following the advice of a holistic physician.
The National Center for Homeopathy disclaims any and all liability to any party for any direct, indirect, implied, punitive, or other damages arising directly or indirectly from any use of the information presented. The use of any information provided is solely at your own risk. Information presented is based on traditional homeopathic practice, not accepted medical evidence, and is not FDA evaluated.
CODE OF CONDUCT
As a nonprofit organization at the forefront of the homeopathy community, the National Center for Homeopathy (NCH) strives to uphold the highest legal, ethical, and moral standards. Our donors, members and volunteers support NCH because they trust us to be good stewards of their resources, and to uphold rigorous standards of conduct. Our reputation for integrity and excellence requires the careful observance of all applicable laws and regulations, as well as a scrupulous regard for the highest standards of conduct and personal integrity.
NCH expects its volunteers, meeting attendees, speakers, exhibitors, sponsors and staff to display the highest qualities of personal and professional integrity in all aspects of their NCH related activities. Accordingly, and to foster a positive environment built upon a foundation of trust, respect, open communications, and ethical behavior, the NCH Board of Directors has issued this Conduct Policy to remind people of the importance of following a code of conduct when participating in any NCH activity.
This policy applies to NCH volunteers, i.e., it applies to individuals conducting the business and affairs of the NCH without compensation for that conduct. It also applies to attendees, exhibitors, sponsors, speakers and staff at the Joint American Homeopathic Conference and all NCH events and meetings (both virtual and in-person). Volunteers, meeting attendees, exhibitors, sponsors, speakers and staff should at all times abide by this Code of Conduct Policy.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff should understand and support NCH’s mission.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff should contribute to a collegial, inclusive, positive, and respectful environment.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff must avoid taking any inappropriate actions based on race, gender, age, religion, ethnicity, nationality, sexual orientation, gender expression, gender identity, marital status, political affiliation, presence of disabilities, or educational background. They should show consistent respect to colleagues, regardless of the level of their formal education and whether they are from industry, government or from within the homeopathy community.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff should interact with others in a cooperative and respectful manner.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff should refrain from using insulting, harassing, or otherwise offensive language in their NCH interactions. Disruptive, harassing, or inappropriate behavior toward other volunteers, meeting attendees, exhibitors, sponsors, speakers and staff is unacceptable. Personal boundaries set by others must be observed. Harassment of any kind, including but not limited to unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment will not be tolerated.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff must obey all applicable laws and regulations of the relevant government authorities while acting on behalf of the NCH. Likewise, volunteers, meeting attendees, exhibitors, sponsors, speakers and staff must obey all applicable laws and regulations of the relevant government authorities while attending NCH meetings.
Conference/meeting attendees, exhibitors, sponsors, speakers, volunteers and staff should only use NCH’s trademarks, insignia, name, logos, and other intellectual property in compliance with NCH regulations and directives as may be issued from time to time.
Since we strive to be a collegial organization, negative remarks about another individual, homeopathic organization or methodology are not acceptable. Any individual who uses pejorative or belittling language in speech or in written materials will be asked to leave any NCH hosted event.
Violations of this Conduct Policy should be reported promptly to the NCH Secretary or to the President of the NCH Board of Directors. In cases of alleged persistent and/or serious violations of this Conduct Policy, the Board shall review the evidence and shall take such actions as may be appropriate, including but not limited to requiring volunteers to leave their volunteer position(s); precluding volunteers from serving in volunteer roles in the future; requiring meeting attendees, exhibitors, sponsors, speakers and/or staff to leave the conference/meeting; and, precluding conference/meeting attendees, exhibitors, sponsors, speakers and staff from attending future NCH hosted conferences/meetings. NCH, through its Board of Directors, reserves the right to pursue additional measures as it may determine are appropriate.
COVID LIABILITY WAIVER
By submitting a Registration to attend a program hosted by NCH, you acknowledge and agree: (1) that an inherent risk of exposure to COVID-19 exists in any public place where people are present; (2) to assume all risks that you may be exposed to or infected by COVID-19 while attending or participating in activities conducted by NCH; (3) on behalf of yourself and your personal representatives, assigns, heirs, next of kin and others with whom you may interact, not to hold NCH, and/or the owner of any premises where such activities are conducted and their respective officials, officers, directors, employees, volunteers, contractors, servants, sponsors, agents, representatives, successors, heirs and assigns (collectively “Releasees”) liable for any risks, injuries, illness, infections, death or damages arising because of your attendance and/or participation at the program; (4) to RELEASE, WAIVE, DISCHARGE, HOLD HARMLESS, DEFEND and COVENANT NOT TO SUE on behalf of yourself and your personal representatives, assigns, heirs, next of kin and on behalf of others with whom you may interact, any or all of the Releasees for any injuries, illness, infections, death or damages and/or any claims or demands arising from or related to your attendance and/or participation in the program; and (5) to INDEMNIFY, DEFEND AND SAVE AND HOLD HARMLESS the Releasees and each of them from any loss, liability, damage, claim, demand, expense and cost they may incur arising out of or related to your attendance and/or participation in the program including, but not limited to, all legal, professional and expert fees incurred.
YOU HAVE READ THIS COMMUNICABLE DISEASE RELATED HOLD HARMLESS, RELEASE, WAIVER OF LIABILITY, AND INDEMNITY AGREEMENT, UNDERSTAND ITS TERMS, UNDERSTAND THAT YOU HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SUBMITTING THE REGISTRATION FORM FOR THE PROGRAM, AND HAVE AGREED TO ITS TERMS AND CONDITIONS FREELY AND VOLUNTARILY WITHOUT DURESS AND WITHOUT ANY INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO YOU AND INTEND YOUR ACCEPTANCE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.
NOTE: JAHC WILL FOLLOW ALL PANDEMIC RELATED STATE AND LOCAL GUIDELINES TO PROTECT AND ENSURE THE SAFETY AND WELL-BEING OF BOTH SPEAKERS AND ATTENDEES. BY REGISTERING FOR JAHC 2024 (RESTON, VA), YOU AGREE TO ABIDE BY THE SAME.
BE AWARE OF SCAMS
ATTENDEE LIST SCAM – Fraudulent emails claiming to offer for sale “attendee lists” or Discounted OPT-IN (Permission-based) lists have already started to circulate. These scammers are trying to phish for your information and gain access to financial resources. The companies or independent Marketing Managers have no association with the National Center for Homeopathy (NCH) or the Joint American Homeopathic Conference (JAHC). If you receive a JAHC related attendee list email, do not interact with the sender, follow your typical procedure for reporting SPAM, and delete the message. Please know that NCH will not rent, share, or sell contact information of attendees, sponsors and exhibitors to any third parties (even paid JAHC sponsors and exhibitors). NCH is not responsible for any financial loss you may experience from communicating with these scammers
HOTEL POACHING – NCH strongly encourages you to make hotel reservations with the official host hotel, Hyatt Regency Reston, directly. Please be cautious and aware that any solicitation you receive regarding housing services coming from a third-party company that is not affiliated with NCH or the JAHC in any way. NCH has no affiliation with other room brokers. Wholesalers and scammers will attempt to contact our exhibitors and attendees to book hotel reservations and we would like to remind our exhibitors and attendees that NCH has no affiliation with any of these room brokers. Those who opt for alternatives may find themselves at risk. Room reservations made on your behalf by any person or organization other than our hired event manager, Rebecca Takemoto of Syncopate Meetings & Events and the Hyatt Regency Reston staff is not guaranteed, and NCH is not responsible for any financial loss you may experience
QUESTIONS?
For registration and general event questions, please contact the National Center for Homeopathy office by email: [email protected].
